Tattoo studios · CRM
Keep every idea, consult, deposit and session in one place the whole studio can see.
A CRM for a tattoo studio is a simple record of every enquiry, from first message to healed photograph, so nothing sits in one artist's phone. GullySales works on setting up a record of stages, owners and reminders that fits how your studio runs.
Scope, fee, reporting and term are agreed in writing after we have read your brief and spoken to you.
What CRM means
A CRM is the record where every enquiry, call and quote is kept against a customer, replacing separate notebooks, spreadsheets and memory. GullySales sets up or cleans an existing CRM and reports from it by enquiry outcome rather than by activity logged.
Last updated 18 Oct 2026.
For tattoo studios
Where it usually goes wrong, and what we would do.
“Enquiries live in six places at once”
One idea arrives on Instagram, another on WhatsApp, a third at the desk. When each artist keeps their own thread, the studio cannot tell who replied or who was left waiting. A shared record puts every conversation in one list.
“A deposit is a stage, not a note”
A consult, a deposit paid, a date held and a session done are four different states. Tracked in a notebook they blur, and chair time is lost to a cancellation nobody saw coming. A record with stages shows what is firm and what is not.
“Large pieces run over many sessions”
A back piece or sleeve is not one booking. Each session needs its own date, its own note on what is done and what is next. Without a record, the artist and the client both rely on memory.
“Past clients are the best next booking”
A client with a finished piece may return for the next one, or sends a friend. A studio with no list of past clients cannot say who to tell about a flash day or a guest artist. A record turns finished work into a contact list.
What we do
What we deliver for tattoo studios.
Every deliverable, what it covers for you, and the result it is there to produce. Nothing here is an extra.
A pipeline from idea to healed
Stages for enquiry, consult booked, deposit paid, session done and healed check, with an owner on each.
Result: You see where every client stands.
A shared inbox view
One list collecting Instagram, WhatsApp and walk-in enquiries, each marked answered or waiting.
Result: No message sits unread.
Session notes on multi-sitting work
A record for each piece showing sessions done, next session and the design file, so artist and desk agree.
Result: Large work does not lose its place.
A deposit and cancellation log
Deposits received, dates held and late cancellations listed by artist.
Result: You can see where chair time goes.
A past-client list with consent
Names and contact details of clients who agreed to hear about flash days, guest artists and touch-ups.
Result: You can reach people who want to hear from you.
How the result is measured
- Enquiries logged in the CRM
- Data completeness
- Reports generated from CRM data
Recorded as a baseline before work starts, so every later report has an honest comparison.
Who it is for
This is written for these tattoo studios.
- Custom tattoo studios with several resident artists
- Single-artist private studios
- Fine line and minimal tattoo specialists
- Realism and portrait artists
- Cover-up and scar-camouflage specialists
- Traditional, tribal and Japanese style studios
- Studios that also offer piercing
- Tattoo removal and fading clinics
- Convention and guest-artist organisers
How it works
From your first message to the first report.
No open-ended retainer. Every step gives you something in writing.
First
Your brief
You tell us what you need in a few short steps: your business, what you want, where enquiries come from and how they are handled.
After the brief
A conversation and a written scope
We read it, then talk with whoever handles your enquiries. If you want our help, the scope, the fee and the reporting come in writing, and nothing starts before you have read them.
Before work starts
Baseline recorded
The numbers this work is meant to move, such as enquiries, quotations, orders, visits or renewals, written down so every later report has an honest comparison.
After the baseline
The first fix goes live
The fix we agreed to start with is put in place and measured against the baseline, whether that is a reply, a follow-up, a page, a listing or the handover between marketing and sales.
As agreed
Report against the baseline
What moved, what did not, and what changes next, in plain words. How often you get it is set in writing before work starts.
At renewal
Renew on the numbers
The term ends and you decide whether to continue from the results. The length is agreed in writing before anything starts.
How the CRM work runs
- 1
Map the sales process
We record how a deal actually moves from enquiry to close in your business today.
- 2
Configure stages and fields
The CRM's pipeline and fields are built to match that process exactly, not a generic template.
- 3
Set up automations
Reminders, assignment rules and follow-up triggers are configured so routine steps happen without manual effort.
- 4
Test with real deals
We run the configuration against actual current deals to catch gaps before the whole team relies on it.
Why us
Why owners pick GullySales over an agency.
Marketing and sales, as one job
Most agencies stop at the enquiry. We also fix what happens after it: the reply, the follow-up, the quote and the CRM.
The person on the first call does the work
No account managers in between. You are never handed to someone you have not met.
A baseline before anything starts
Your numbers are written down on day one, so every later report compares against something honest.
The fee in writing, split three ways
Our time, your media spend and production on separate lines. You always see what goes to us.
No guarantees we cannot keep
The term is agreed in writing and never a default twelve months. We never promise a ranking or a lead count, because nobody controls those.
One office, and we say so
Nagarbhavi, Bengaluru. We work across India by call and WhatsApp and travel when a session needs to be in person.
#257, 3rd floor, Sri Nanjundeshwara Complex, Nagarbhavi 8th Block, Outer Ring Road. How we work.
Your brief
Tell us what you need, and we will read it before we call.
Eight short steps about your business, what you want and who decides. Most questions are a tap, and you can skip any you would rather answer on the call.
FAQ
Questions owners ask before they call.
Not here? More answers, or ask on WhatsApp.
Do we need special software?
Is client data safe in a CRM?
Will the artists actually use it?
How much does it cost?
How long is the contract?
How soon will we see results?
Who will actually do the work?
What do you need from us?
What if we are not happy with the work?
More for tattoo studios
Everything else we would do for you.
Closest to this: leads and follow-up
Also for tattoo studios
Or start from the overview: sales and marketing for tattoo studios.
Your next practical step
Tell us what you are trying to grow, and we will read it before we call.
Eight short steps, mostly taps. Skip anything you would rather answer on the call.