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Landscape architects · CRM

Keep each brief, site visit and fee proposal in one record with a next step.

A CRM for a garden design practice is a single record of every brief, with the site, the contact, the visit date, the drawings promised and the fee stage. GullySales sets up the fields and the follow-up dates, in a tool your team will keep up to date.

Tell us what you needor call +91 80958 58589

Scope, fee, reporting and term are agreed in writing after we have read your brief and spoken to you.

Realistic editorial illustration of architecture firms at work in India

What CRM means

A CRM is the record where every enquiry, call and quote is kept against a customer, replacing separate notebooks, spreadsheets and memory. GullySales sets up or cleans an existing CRM and reports from it by enquiry outcome rather than by activity logged.

Also for landscape architects

Sales and marketing for landscape architects, the overview.

Last updated 18 Oct 2026.

For landscape architects

Where it usually goes wrong, and what we would do.

  • “A brief lives in three places”

    The developer's call is in a notebook, the villa owner's message is on WhatsApp and the architect's introduction is in an email. When the principal is on site, nobody can say where each brief stands.

  • “The proposal stage is where briefs fade”

    Drawings were promised and a fee proposal was sent, then the client went silent. Without a date to follow up, the proposal sits unanswered, and the practice assumes the client chose someone else.

  • “Relationships with architects are not recorded”

    Which architect sent which brief, and when you last showed them a finished site, lives in memory. When a team member leaves, the relationship records leave with them.

  • “Maintenance contracts have end dates nobody tracks”

    An upkeep contract that lapses is a client you can lose without noticing. Without a recorded end date, the renewal conversation starts when the owner raises it.

What we do

What we deliver for landscape architects.

Every deliverable, what it covers for you, and the result it is there to produce. Nothing here is an extra.

  1. Record fields that fit your work

    Site type, size, stage of the building, referrer, visit date, drawings promised, fee proposal date and outcome.

    Result: Every brief is stored the same way.

  2. Stages from brief to maintenance

    A pipeline from enquiry to site visit, proposal, agreement, supervision and upkeep contract.

    Result: You can see where each brief is stuck.

  3. Referrer tracking

    Each architect, developer contact and nursery linked to the briefs they sent and the dates you last met.

    Result: You know who to thank, show a project to or call.

  4. Contract end dates

    Upkeep contracts logged with start and end dates and a prompt before each end.

    Result: The renewal conversation is yours to open.

  5. Team habits

    A short written routine for who updates the record and when, with a check on records left unchanged.

    Result: The record stays true after the first busy fortnight.

How the result is measured

  • Enquiries logged in the CRM
  • Data completeness
  • Reports generated from CRM data

Recorded as a baseline before work starts, so every later report has an honest comparison.

Read the full CRM implementation and customisation page

Who it is for

This is written for these landscape architects.

  • Landscape architects for apartment and township developers
  • Practices designing podium gardens and clubhouse courts
  • Landscape architects for villas and farmhouses
  • Campus, school and institutional landscape architects
  • Resort and hospitality landscape designers
  • Public park, street and urban landscape architects
  • Terrace garden and vertical garden specialists
  • Landscape architects who also execute and maintain

How it works

How the CRM work runs

The work itself, in order. How an engagement starts, from your brief to a written scope, is set out on our method page.

  1. 1

    Map the sales process

    We record how a deal actually moves from enquiry to close in your business today.

  2. 2

    Configure stages and fields

    The CRM's pipeline and fields are built to match that process exactly, not a generic template.

  3. 3

    Set up automations

    Reminders, assignment rules and follow-up triggers are configured so routine steps happen without manual effort.

  4. 4

    Test with real deals

    We run the configuration against actual current deals to catch gaps before the whole team relies on it.

Where this fits

Three pieces of sales work, in this order.

This work sits inside sales management. A target, a review routine and someone who owns the number.

  1. Step 1

    Sales audit

    Find where deals are being lost and what to fix first.

    Start here if you cannot say where orders are lost.

  2. Step 2

    Sales process design

    One written way to sell, from first enquiry to repeat order.

    Start here if every salesperson sells differently.

  3. Step 3 · you are here

    Sales management

    A target, a review routine and someone who owns the number.

    Start here if the team has targets and no routine.

Tell us what you need Your brief is read before we call. Scope, fee and term in writing.

FAQ

Questions owners ask before they call.

Not here? More answers, or ask on WhatsApp.

Tell us what you need
Which CRM tool should we use?
One your team will actually open. A spreadsheet can start the job, and a shared CRM suits a larger team. GullySales recommends by how you work, not by brand.
Is a CRM too much for a small practice?
A small practice loses the most from missed follow-ups because each brief matters. A simple record with a next step against each name costs little and protects the pipeline.
Can the CRM show which source pays?
Yes, if the source is logged on every brief. After agreements are signed, you can compare which routes brought the briefs that became fees.
How much does it cost?
There is no price list, because the work differs by business. The fee is scoped after we have read your brief and spoken to you, and put in writing before anything starts, split into our time, your media spend and production.
How long is the contract?
The term is agreed in writing after we have spoken, along with the fee and the reporting. It is never a default twelve months, and renewal is decided on the numbers against the baseline recorded at the start.
How soon will we see results?
It depends on the trade, the channel and what is already in place. After we have read your brief and spoken to you, we say what we would expect to move first and how it will be measured against the baseline. Nothing here is guaranteed.
Who will actually do the work?
The person you speak to before anything starts. We work from one office in Nagarbhavi, Bengaluru, with no account managers in between.
What do you need from us?
Your brief, and a conversation. After that, access to whatever this work touches, such as your website, your accounts or your enquiry record, and time with the people who handle your enquiries.
What if we are not happy with the work?
Tell us and the plan changes. Everything is reported against the baseline, so a number that is not moving is visible to both sides. The term is in your written scope, and the refund and cancellation policy sets out the rest.

More for landscape architects

Everything else we would do for you.

Closest to this: leads and follow-up

Also for landscape architects

Or start from the overview: sales and marketing for landscape architects.

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