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Cook placement agencies · CRM

Keep every family, every cook and every trial in one place you can search.

A CRM for a cook placement agency is a record of households, kitchens and cooks, with the cuisine, locality, trial status and replacement history against each name. GullySales sets up the fields, stages and views so the register stops living in a notebook and a phone's chat history.

Tell us what you needor call +91 80958 58589

Scope, fee, reporting and term are agreed in writing after we have read your brief and spoken to you.

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What CRM means

A CRM is the record where every enquiry, call and quote is kept against a customer, replacing separate notebooks, spreadsheets and memory. GullySales sets up or cleans an existing CRM and reports from it by enquiry outcome rather than by activity logged.

Also for cook placement agencies

Sales and marketing for cook placement agencies, the overview.

Last updated 18 Oct 2026.

For cook placement agencies

Where it usually goes wrong, and what we would do.

  • “Two lists, not one”

    The agency holds families waiting for a cook and cooks waiting for a family. If these live in a single notebook, a match depends on someone's memory. A record that holds both lets a Jain request meet a Jain cook.

  • “Trial status gets lost”

    A placement is not finished when the cook goes to the house. It passes through a trial and a decision, and in between the agency forgets to ask. Stages on the record make the missing call visible.

  • “Cooks move between agencies”

    A skilled cook registered with three agencies takes the first offer. Notes on when the cook was last contacted and what was agreed let you reach a cook before another agency does.

  • “Replacement history tells you something”

    If a cuisine, an area or a type of household keeps ending in replacement, the record shows it. Without a record, the same mistake repeats with the next family.

What we do

What we deliver for cook placement agencies.

Every deliverable, what it covers for you, and the result it is there to produce. Nothing here is an extra.

  1. Family and kitchen records

    Fields for diet, cuisine, timing, language, locality, number of meals and source of enquiry.

    Result: Each family is searchable by what they asked for.

  2. Cook records

    Fields for cuisine, diet, language, locality, availability and consent, with the date of last contact.

    Result: You can find the right cook for a request in a search.

  3. Placement stages

    Enquiry, match proposed, trial agreed, trial running, confirmed, replaced and closed.

    Result: You can see which stage each placement is stuck in.

  4. Task reminders for calls

    A reminder to call at the end of a trial and after confirmation, set against each placement.

    Result: No trial ends without a call from you.

  5. Views for the desk

    A list of open requests, a list of free cooks and a list of trials due for a call.

    Result: The person at the desk starts each day from a ready list.

How the result is measured

  • Enquiries logged in the CRM
  • Data completeness
  • Reports generated from CRM data

Recorded as a baseline before work starts, so every later report has an honest comparison.

Read the full CRM implementation and customisation page

Who it is for

This is written for these cook placement agencies.

  • Home cooks for vegetarian households
  • Home cooks for non-vegetarian households
  • Regional cuisine cooks such as Udupi, Andhra, Kerala and North Indian
  • Live-in cooks
  • Part-time and morning cooks
  • Cooks for PGs and hostels
  • Tiffin and canteen kitchen cooks
  • Cooks for events and small functions

How it works

From your first message to the first report.

No open-ended retainer. Every step gives you something in writing.

  1. First

    Your brief

    You tell us what you need in a few short steps: your business, what you want, where enquiries come from and how they are handled.

  2. After the brief

    A conversation and a written scope

    We read it, then talk with whoever handles your enquiries. If you want our help, the scope, the fee and the reporting come in writing, and nothing starts before you have read them.

  3. Before work starts

    Baseline recorded

    The numbers this work is meant to move, such as enquiries, quotations, orders, visits or renewals, written down so every later report has an honest comparison.

  4. After the baseline

    The first fix goes live

    The fix we agreed to start with is put in place and measured against the baseline, whether that is a reply, a follow-up, a page, a listing or the handover between marketing and sales.

  5. As agreed

    Report against the baseline

    What moved, what did not, and what changes next, in plain words. How often you get it is set in writing before work starts.

  6. At renewal

    Renew on the numbers

    The term ends and you decide whether to continue from the results. The length is agreed in writing before anything starts.

How the CRM work runs

  1. 1

    Map the sales process

    We record how a deal actually moves from enquiry to close in your business today.

  2. 2

    Configure stages and fields

    The CRM's pipeline and fields are built to match that process exactly, not a generic template.

  3. 3

    Set up automations

    Reminders, assignment rules and follow-up triggers are configured so routine steps happen without manual effort.

  4. 4

    Test with real deals

    We run the configuration against actual current deals to catch gaps before the whole team relies on it.

Why us

Why owners pick GullySales over an agency.

  • Marketing and sales, as one job

    Most agencies stop at the enquiry. We also fix what happens after it: the reply, the follow-up, the quote and the CRM.

  • The person on the first call does the work

    No account managers in between. You are never handed to someone you have not met.

  • A baseline before anything starts

    Your numbers are written down on day one, so every later report compares against something honest.

  • The fee in writing, split three ways

    Our time, your media spend and production on separate lines. You always see what goes to us.

  • No guarantees we cannot keep

    The term is agreed in writing and never a default twelve months. We never promise a ranking or a lead count, because nobody controls those.

  • One office, and we say so

    Nagarbhavi, Bengaluru. We work across India by call and WhatsApp and travel when a session needs to be in person.

#257, 3rd floor, Sri Nanjundeshwara Complex, Nagarbhavi 8th Block, Outer Ring Road. How we work.

Your brief

Tell us what you need, and we will read it before we call.

Eight short steps about your business, what you want and who decides. Most questions are a tap, and you can skip any you would rather answer on the call.

Tell us what you needor call +91 80958 58589

FAQ

Questions owners ask before they call.

Not here? More answers, or ask on WhatsApp.

Tell us what you need
Do we need paid software?
Not necessarily. A well-built shared sheet can serve a small agency. Move to a proper CRM when more than one person handles enquiries or when searches become slow.
Is it safe to hold cook details?
Collect only what you need, keep access limited and ask for the cook's agreement. Rules on personal data and identity documents vary, so check with your own adviser.
Can the CRM connect to WhatsApp?
Some tools do this, and the plan depends on your volume. First write down your stages and fields, then pick the tool that supports them, not the other way round.
How much does it cost?
There is no price list, because the work differs by business. The fee is scoped after we have read your brief and spoken to you, and put in writing before anything starts, split into our time, your media spend and production.
How long is the contract?
The term is agreed in writing after we have spoken, along with the fee and the reporting. It is never a default twelve months, and renewal is decided on the numbers against the baseline recorded at the start.
How soon will we see results?
It depends on the trade, the channel and what is already in place. After we have read your brief and spoken to you, we say what we would expect to move first and how it will be measured against the baseline. Nothing here is guaranteed.
Who will actually do the work?
The person you speak to before anything starts. We work from one office in Nagarbhavi, Bengaluru, with no account managers in between.
What do you need from us?
Your brief, and a conversation. After that, access to whatever this work touches, such as your website, your accounts or your enquiry record, and time with the people who handle your enquiries.
What if we are not happy with the work?
Tell us and the plan changes. Everything is reported against the baseline, so a number that is not moving is visible to both sides. The term is in your written scope, and the refund and cancellation policy sets out the rest.

More for cook placement agencies

Everything else we would do for you.

Closest to this: leads and follow-up

Also for cook placement agencies

Or start from the overview: sales and marketing for cook placement agencies.

Your next practical step

Tell us what you are trying to grow, and we will read it before we call.

Eight short steps, mostly taps. Skip anything you would rather answer on the call.

Tell us what you need