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Event management companies · WhatsApp marketing

Turn the chat where families already ask for quotes into a clear booking channel.

WhatsApp marketing for an event company means using the chat, the business profile and the catalogue to receive enquiries, share portfolios and send quotes. GullySales sets up a business profile, saved replies and a record of each chat, and checks the platform's current rules on messaging before any broadcast.

Tell us what you needor call +91 80958 58589

Scope, fee, reporting and term are agreed in writing after we have read your brief and spoken to you.

Realistic editorial illustration of event management companies at work in India

What WhatsApp marketing means

WhatsApp marketing is sending updates, offers and reminders to customers on the app most Indian buyers already check daily. GullySales sets up business WhatsApp, writes the message templates and keeps the list consented and current.

Also for event management companies

Sales and marketing for event management companies, the overview.

Last updated 5 Oct 2026.

For event management companies

Where it usually goes wrong, and what we would do.

  • “The enquiry already arrives on WhatsApp”

    A venue manager forwards a number, a past client shares a contact and a bride messages after an Instagram reel. The first reply sets the tone, and a chat answered late or with a single line loses to a planner who sends a portfolio link.

  • “Personal numbers hide the business”

    When coordinators use their own phones, the chat history leaves with them. A business number with agreed greetings and labels keeps the conversation with the company, not with one employee.

  • “A PDF quote lost in a family group”

    A quote shared in a group with parents, cousins and the couple gets forwarded, edited in people's heads and argued over. A clear single message with the options and a next step keeps the decision in one place.

  • “Broadcasts need permission”

    Sending an offer to every contact in the phone annoys people who only enquired once. A message to a past client about a new package works when they agreed to hear from you, and the platform's current rules apply.

What we do

What we deliver for event management companies.

Every deliverable, what it covers for you, and the result it is there to produce. Nothing here is an extra.

  1. WhatsApp Business profile

    Business name, description, address, working hours and a catalogue of event types with photographs.

    Result: A new enquirer sees a real company before the first reply.

  2. Saved replies for the first contact

    Greeting, questions about date, city, guest count and budget, and a portfolio link, written in your voice.

    Result: The first answer is complete and consistent across the team.

  3. Labels for enquiry stage

    Chat labels such as new, quote sent, site visit and advance paid, matched to your CRM stages.

    Result: The team sees where each chat stands at a glance.

  4. Quote message format

    A fixed layout for sending a quote on chat, with the options, the advance and the date-hold note.

    Result: The family receives the same clear structure each time.

  5. Opt-in list of past clients

    A record of who has agreed to receive updates, with the occasion they booked.

    Result: Messages about new packages go only to people who said yes.

  6. Chat record into the CRM

    A habit and a template for pasting the key facts of a chat against the client record.

    Result: Nothing agreed on a chat is lost when the coordinator changes.

How the result is measured

  • Messages delivered
  • Reply rate
  • Enquiries from WhatsApp

Recorded as a baseline before work starts, so every later report has an honest comparison.

Read the full WhatsApp marketing and automation page

Who it is for

This is written for these event management companies.

  • Wedding planning companies
  • Corporate and MICE event agencies
  • Exhibition and trade show organisers
  • Birthday and private party planners
  • Destination wedding specialists
  • Government and institutional event contractors

How it works

From your first message to the first report.

No open-ended retainer. Every step gives you something in writing.

  1. First

    Your brief

    You tell us what you need in a few short steps: your business, what you want, where enquiries come from and how they are handled.

  2. After the brief

    A conversation and a written scope

    We read it, then talk with whoever handles your enquiries. If you want our help, the scope, the fee and the reporting come in writing, and nothing starts before you have read them.

  3. Before work starts

    Baseline recorded

    The numbers this work is meant to move, such as enquiries, quotations, orders, visits or renewals, written down so every later report has an honest comparison.

  4. After the baseline

    The first fix goes live

    The fix we agreed to start with is put in place and measured against the baseline, whether that is a reply, a follow-up, a page, a listing or the handover between marketing and sales.

  5. As agreed

    Report against the baseline

    What moved, what did not, and what changes next, in plain words. How often you get it is set in writing before work starts.

  6. At renewal

    Renew on the numbers

    The term ends and you decide whether to continue from the results. The length is agreed in writing before anything starts.

How the whatsapp marketing work runs

  1. 1

    Understand current WhatsApp use

    We review how customers currently message you and how consistently, if at all, it is answered.

  2. 2

    Audit common questions

    We identify the questions that come up repeatedly, which decide what should be automated first.

  3. 3

    Set up automation and templates

    An automated first response and quick reply templates are built for the most common needs.

  4. 4

    Connect to the CRM

    Conversations are linked to customer records so context carries over between team members.

  5. 5

    Measure and optimise

    We track response time and conversion, refining automated responses based on what customers actually ask.

Why us

Why owners pick GullySales over an agency.

  • Marketing and sales, as one job

    Most agencies stop at the enquiry. We also fix what happens after it: the reply, the follow-up, the quote and the CRM.

  • The person on the first call does the work

    No account managers in between. You are never handed to someone you have not met.

  • A baseline before anything starts

    Your numbers are written down on day one, so every later report compares against something honest.

  • The fee in writing, split three ways

    Our time, your media spend and production on separate lines. You always see what goes to us.

  • No guarantees we cannot keep

    The term is agreed in writing and never a default twelve months. We never promise a ranking or a lead count, because nobody controls those.

  • One office, and we say so

    Nagarbhavi, Bengaluru. We work across India by call and WhatsApp and travel when a session needs to be in person.

#257, 3rd floor, Sri Nanjundeshwara Complex, Nagarbhavi 8th Block, Outer Ring Road. How we work.

Your brief

Tell us what you need, and we will read it before we call.

Eight short steps about your business, what you want and who decides. Most questions are a tap, and you can skip any you would rather answer on the call.

Tell us what you needor call +91 80958 58589

FAQ

Questions owners ask before they call.

Not here? More answers, or ask on WhatsApp.

Tell us what you need
Should we switch from personal numbers to a business number?
Yes, for the company's own enquiries. Staff may still use personal phones for site work, but the enquiry number should belong to the business so the history stays with you.
Can we send bulk messages to our whole contact list?
Check the platform's current rules first, and message only those who have agreed. A short, relevant note to past clients usually reads better than a mass broadcast, and we help you set up the opt-in.
Is the WhatsApp API needed?
Only if several people must answer from one number or you want automated flows. A small team can start with the Business app and move up when the volume demands it.
How much does it cost?
There is no price list, because the work differs by business. The fee is scoped after we have read your brief and spoken to you, and put in writing before anything starts, split into our time, your media spend and production.
How long is the contract?
The term is agreed in writing after we have spoken, along with the fee and the reporting. It is never a default twelve months, and renewal is decided on the numbers against the baseline recorded at the start.
How soon will we see results?
It depends on the trade, the channel and what is already in place. After we have read your brief and spoken to you, we say what we would expect to move first and how it will be measured against the baseline. Nothing here is guaranteed.
Who will actually do the work?
The person you speak to before anything starts. We work from one office in Nagarbhavi, Bengaluru, with no account managers in between.
What do you need from us?
Your brief, and a conversation. After that, access to whatever this work touches, such as your website, your accounts or your enquiry record, and time with the people who handle your enquiries.
What if we are not happy with the work?
Tell us and the plan changes. Everything is reported against the baseline, so a number that is not moving is visible to both sides. The term is in your written scope, and the refund and cancellation policy sets out the rest.

From the blog

Further reading for event management companies.

All articles

More for event management companies

Everything else we would do for you.

Closest to this: messaging and automation

Also for event management companies

Or start from the overview: sales and marketing for event management companies.

Your next practical step

Tell us what you are trying to grow, and we will read it before we call.

Eight short steps, mostly taps. Skip anything you would rather answer on the call.

Tell us what you need