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GRE and GMAT coaching institutes · WhatsApp marketing

Answer the batch, fee and demo questions on the app the candidate already uses.

WhatsApp marketing for a coaching institute is the use of WhatsApp Business for enquiries, demo booking and consented updates. GullySales works on the setup, the reply scripts and the rules that keep the channel welcome.

Tell us what you needor call +91 80958 58589

Scope, fee, reporting and term are agreed in writing after we have read your brief and spoken to you.

Realistic editorial illustration of coaching centres and tutors at work in India

What WhatsApp marketing means

WhatsApp marketing is sending updates, offers and reminders to customers on the app most Indian buyers already check daily. GullySales sets up business WhatsApp, writes the message templates and keeps the list consented and current.

Also for GRE and GMAT coaching institutes

Sales and marketing for GRE and GMAT coaching institutes, the overview.

Last updated 3 Oct 2026.

For GRE and GMAT coaching institutes

Where it usually goes wrong, and what we would do.

  • “The candidate asks the question on WhatsApp first”

    A message about batch timings or demo slots arrives on the chat number, not on a form. A slow or missing reply sends the candidate to the next institute's number.

  • “A personal number cannot carry an institute”

    When counsellors use their own numbers, candidates and their history leave with them. A business number with shared access keeps the conversations with the institute.

  • “Broadcasts need consent and relevance”

    A message about a weekend GMAT batch sent to someone who asked about GRE annoys rather than informs. Lists by exam, and permission recorded, keep messages welcome.

  • “Long answers belong in a saved reply”

    Class size, material, hours and demo process are asked every day. Typing them fresh invites mistakes, while a saved, checked reply gives the same correct answer each time.

What we do

What we deliver for GRE and GMAT coaching institutes.

Every deliverable, what it covers for you, and the result it is there to produce. Nothing here is an extra.

  1. A WhatsApp Business setup

    A profile with description, hours, catalogue of batches and a greeting message for new chats.

    Result: A candidate who messages gets an immediate, accurate first reply.

  2. Saved replies for common questions

    Checked answers on batch details, demo booking and fees to be shared as your own policy allows.

    Result: Every counsellor gives the same facts.

  3. Lists by exam and stage

    Separate lists for GRE, GMAT, demo attended and undecided, each with recorded consent.

    Result: Updates reach those who want them.

  4. A hand-off rule

    A rule for when a chat moves to a call or a demo visit, and who owns it.

    Result: Chats do not stall between counsellors.

  5. A log of chats into the CRM

    The enquiry and the status of each chat recorded where the team can see them.

    Result: Nothing lives only in a phone.

How the result is measured

  • Messages delivered
  • Reply rate
  • Enquiries from WhatsApp

Recorded as a baseline before work starts, so every later report has an honest comparison.

Read the full WhatsApp marketing and automation page

Who it is for

This is written for these GRE and GMAT coaching institutes.

  • GRE coaching institutes
  • GMAT coaching institutes
  • Institutes coaching for both plus admissions
  • Online and hybrid test preparation
  • One-to-one and small-group coaching
  • Coaching attached to admissions consultancies

How it works

From your first message to the first report.

No open-ended retainer. Every step gives you something in writing.

  1. First

    Your brief

    You tell us what you need in a few short steps: your business, what you want, where enquiries come from and how they are handled.

  2. After the brief

    A conversation and a written scope

    We read it, then talk with whoever handles your enquiries. If you want our help, the scope, the fee and the reporting come in writing, and nothing starts before you have read them.

  3. Before work starts

    Baseline recorded

    The numbers this work is meant to move, such as enquiries, quotations, orders, visits or renewals, written down so every later report has an honest comparison.

  4. After the baseline

    The first fix goes live

    The fix we agreed to start with is put in place and measured against the baseline, whether that is a reply, a follow-up, a page, a listing or the handover between marketing and sales.

  5. As agreed

    Report against the baseline

    What moved, what did not, and what changes next, in plain words. How often you get it is set in writing before work starts.

  6. At renewal

    Renew on the numbers

    The term ends and you decide whether to continue from the results. The length is agreed in writing before anything starts.

How the whatsapp marketing work runs

  1. 1

    Understand current WhatsApp use

    We review how customers currently message you and how consistently, if at all, it is answered.

  2. 2

    Audit common questions

    We identify the questions that come up repeatedly, which decide what should be automated first.

  3. 3

    Set up automation and templates

    An automated first response and quick reply templates are built for the most common needs.

  4. 4

    Connect to the CRM

    Conversations are linked to customer records so context carries over between team members.

  5. 5

    Measure and optimise

    We track response time and conversion, refining automated responses based on what customers actually ask.

Why us

Why owners pick GullySales over an agency.

  • Marketing and sales, as one job

    Most agencies stop at the enquiry. We also fix what happens after it: the reply, the follow-up, the quote and the CRM.

  • The person on the first call does the work

    No account managers in between. You are never handed to someone you have not met.

  • A baseline before anything starts

    Your numbers are written down on day one, so every later report compares against something honest.

  • The fee in writing, split three ways

    Our time, your media spend and production on separate lines. You always see what goes to us.

  • No guarantees we cannot keep

    The term is agreed in writing and never a default twelve months. We never promise a ranking or a lead count, because nobody controls those.

  • One office, and we say so

    Nagarbhavi, Bengaluru. We work across India by call and WhatsApp and travel when a session needs to be in person.

#257, 3rd floor, Sri Nanjundeshwara Complex, Nagarbhavi 8th Block, Outer Ring Road. How we work.

Your brief

Tell us what you need, and we will read it before we call.

Eight short steps about your business, what you want and who decides. Most questions are a tap, and you can skip any you would rather answer on the call.

Tell us what you needor call +91 80958 58589

FAQ

Questions owners ask before they call.

Not here? More answers, or ask on WhatsApp.

Tell us what you need
Can we send bulk messages to our enquiry list?
Only to people who agreed to receive them, and within the platform's rules. Check the platform's current rules before any broadcast, and keep a record of consent for each number.
Should we use a chatbot?
A simple bot can greet and route. Candidates comparing teachers want a person soon after, so design the bot to hand over rather than to hold the conversation.
How much does it cost?
There is no price list, because the work differs by business. The fee is scoped after we have read your brief and spoken to you, and put in writing before anything starts, split into our time, your media spend and production.
How long is the contract?
The term is agreed in writing after we have spoken, along with the fee and the reporting. It is never a default twelve months, and renewal is decided on the numbers against the baseline recorded at the start.
How soon will we see results?
It depends on the trade, the channel and what is already in place. After we have read your brief and spoken to you, we say what we would expect to move first and how it will be measured against the baseline. Nothing here is guaranteed.
Who will actually do the work?
The person you speak to before anything starts. We work from one office in Nagarbhavi, Bengaluru, with no account managers in between.
What do you need from us?
Your brief, and a conversation. After that, access to whatever this work touches, such as your website, your accounts or your enquiry record, and time with the people who handle your enquiries.
What if we are not happy with the work?
Tell us and the plan changes. Everything is reported against the baseline, so a number that is not moving is visible to both sides. The term is in your written scope, and the refund and cancellation policy sets out the rest.

From the blog

Further reading for GRE and GMAT coaching institutes.

All articles

More for GRE and GMAT coaching institutes

Everything else we would do for you.

Or start from the overview: sales and marketing for GRE and GMAT coaching institutes.

Your next practical step

Tell us what you are trying to grow, and we will read it before we call.

Eight short steps, mostly taps. Skip anything you would rather answer on the call.

Tell us what you need