Property management companies · Email marketing
Put a sentence of plain English on top of the owner statement.
Email marketing for a property management company runs on lists you already hold, from current owners to the ones who left and the agents who send you work. GullySales splits those lists, rewrites the statement email, and dates the notes that go out at renewal and tax time.
What email marketing means
Email marketing is sending planned messages to a list of past and prospective customers who have agreed to hear from you. It suits offers, updates and staying in touch with someone who is not ready to buy yet. GullySales writes and schedules these emails and tracks who opens, clicks and enquires.
Also for property management companies
- SEO for property management companies
- PPC ads for property management companies
- Lead generation for property management companies
- Digital marketing for property management companies
- Reputation management for property management companies
- Local SEO for property management companies
- Branding and identity for property management companies
- Social media marketing for property management companies
Sales and marketing for property management companies, the overview.
For property management companies
Where it usually goes wrong, and what we would do.
“The statement email is the most-read thing you send”
It usually goes out as a bare attachment. One line explaining an unusual charge stops half the phone calls that follow it.
“An owner who left is a list, not a loss”
The manager they moved to will annoy them within a year, and nobody in your office is keeping in touch until then.
“Agents want to hear about their own client”
A note saying the house leased, at what rent, and that the eventual sale is still theirs, is the only email an agent reads twice.
What we do
What we deliver for property management companies.
Every deliverable, what it covers for you, and the result it is there to produce. Nothing here is an extra.
Lists split by who the reader is
Current owners, past owners, rental analysis enquiries, referring agents and investors held separately instead of in one company list.
Result: Nobody gets an email written for somebody else.
A statement email with a line of plain commentary
The monthly statement sent with a short note on anything unusual, written by the manager who knows that property.
Result: Owners stop ringing to ask what a charge was.
A January note about the year-end report
What the 1099 and the annual statement show, and what an accountant will ask for, sent while owners are gathering papers.
Result: Tax season stops being a week on the phone.
A sequence for owners who have left
Two or three messages across the year after a departure, with nothing resembling a pitch in the first one.
Result: Some of them come back with the same house.
Agent updates sent after every leasing
A short message when a referred house leases, restating that the sale stays theirs, logged against that agent's name.
Result: The referral survives without another lunch.
Sender setup, consent and unsubscribe handled properly
Sending domain authenticated, unsubscribes working, and operational mail to tenants kept well away from marketing sends.
Result: Your mail reaches inboxes instead of spam folders.
How the result is measured
- Open rate
- Click rate
- Enquiries from email
Recorded as a baseline before work starts, then reported every month against it.
Who it is for
This is written for these property management companies.
- Single-family rental managers under 300 doors
- Small multifamily and duplex portfolios
- HOA and condominium association management
- Short-term and vacation rental managers
- Student housing near a university
- Commercial, retail and office property managers
- Build-to-rent communities
- Managers whose owners live out of state or overseas
- Brokerages adding a management arm
- New companies inside their first hundred doors
Not for
It is not the right fit if.
- You want a guaranteed Google ranking or a guaranteed number of leads. Nobody honest can promise either.
- You need enquiries by next week and have nobody to answer them.
- You want posts and reach reported, not enquiries and orders.
How it works
From your first message to the first monthly report.
No open-ended retainer. Each step has a point in time and something you receive.
01 · Day 1
Free audit call
45 minutes with whoever handles your enquiries: how they arrive, how fast they are answered, where they are lost.
02 · Within a few working days
Written, scored report
Six areas scored, fixes ranked by return and cost. If you want our help, the scope and fee come with it, in writing.
03 · Before work starts
Baseline recorded
Enquiries by source, reply time, conversion and cost per order, written down so every later month has an honest comparison.
04 · Month 1
The first fix goes live
Usually the cheapest one on the report: reply time, a follow-up sequence or the marketing-to-sales handover.
05 · Every month
Report against the baseline
What moved, what did not, and what changes next, in plain words.
06 · Month 3 to 6
Renew on the numbers
The term ends and you decide whether to continue from the results. No twelve-month lock.
How the work runs for property management companies
- 1
Assess
In the free audit we trace last quarter's owner enquiries and leasing enquiries. How fast was each answered, and which doors were lost and why?
- 2
Fix the first reply
A reply routine and a record for both sides. The owner asking for a rent estimate and the renter asking about a showing are answered while they are still interested.
- 3
Split the website in two
Owner pages with the fee on them, renter pages with the listings, and a separate page for community association work.
- 4
Bring owners in
Local search, the review routine, agent and investor referrals, and advertising aimed at the owner who has just decided to rent the house out.
- 5
Fill the units and keep the owners
Listing standards, faster leasing replies, and owner communication in the months when nothing is going wrong and managers usually go quiet.
Proof
What happened when owners fixed this.
Real clients, the work we did, and the result as it was recorded. Where no number was recorded, none is claimed.
Houzeome Interior Design Studio
- Situation
- A client choosing an interior designer wants to see rooms the studio actually finished. The site showed stock photography, which tells a prospective client nothing about this studio.
- What we did
- A custom site build
- The studio's own photography
- One brand across the site
- Six project pages
- Result
- Six real projects published, each with its own detailed case-study page
Hotel Felicity Inn
- Situation
- A traveller compares three hotels on a phone and books one. The website was not built for that.
- What we did
- The site rebuilt around booking
- Photography and one look
- Search work for destination searches
- Content a traveller reads
- Result
- Online bookings increased 35%
- Organic traffic increased 50% within six months
- Positive reviews on Google and TripAdvisor increased 30%
Also worked with
Chord Road Hospital · Curtain Label · Difesa Security Services · Hands On CSR · Implevista · Kambar Group · Kalessi · Kerur Pain Clinic · LL Trust · Lucky Deals · Natural Gases · NavaShakthi Souhardha · NewCom Logistics · Proton Technical Services · SB Engineering · Shakthi Foundation · Shakthi Group · Urbanest · Insyde Studio · Venkateshwara Laser Tech · Vivara Studios
Why us
Why owners pick GullySales over an agency.
Marketing and sales, as one job
Most agencies stop at the enquiry. We also fix what happens after it: the reply, the follow-up, the quote and the CRM.
The person on the first call does the work
No account managers in between. You are never handed to someone you have not met.
A baseline before anything starts
Your numbers are written down on day one, so every monthly report compares against something honest.
The fee in writing, split three ways
Our time, your media spend and production on separate lines. You always see what goes to us.
No lock-in, no guarantees we cannot keep
Three to six months at a time. We never promise a ranking or a lead count, because nobody controls those.
Hours that fit your day, agreed up front
Which hours we overlap with yours is settled before any work starts, so you know when a reply is coming and when it is not.
#257, 3rd floor, Sri Nanjundeshwara Complex, Nagarbhavi 8th Block, Outer Ring Road. How we work.
The offer
Start with a free audit of how you sell.
It is useful on its own, whether or not you hire us.
What you receive
- A 45-minute call with the person who will do the work
- A written, scored report on the six places orders leak, within a few working days
- Every fix ranked by what it returns and what it costs
- The one thing to do first, and why
- An honest line on whether you need outside help at all
- If you do, the scope and the fee in writing
No invoice. No obligation. No sales script.
FAQ
Questions owners ask before they call.
Not here? More answers, or ask on WhatsApp.
Can we email owners who left us?
Should tenants be on our marketing list?
Do you need a real estate licence to do this work?
Our reviews are all from angry tenants. Can that change?
How much does it cost?
How long is the contract?
How soon will we see results?
Who will actually do the work?
What do you need from us?
What if we are not happy with the work?
More for property management companies
Everything else we would do for you.
- SEO for property management companies
- PPC ads for property management companies
- Lead generation for property management companies
- Digital marketing for property management companies
- Reputation management for property management companies
- Local SEO for property management companies
- Branding and identity for property management companies
- Social media marketing for property management companies
- Content marketing for property management companies
Or start from the overview: sales and marketing for property management companies.